{"id":3771,"date":"2026-01-06T12:23:44","date_gmt":"2026-01-06T17:23:44","guid":{"rendered":"https:\/\/www.federalcontractingcenter.com\/?p=3771"},"modified":"2026-01-06T12:23:44","modified_gmt":"2026-01-06T17:23:44","slug":"notarized-letter-for-sam-guide","status":"publish","type":"post","link":"https:\/\/ecommerceseo.us\/fcc\/notarized-letter-for-sam-guide\/","title":{"rendered":"The Notarized Letter for SAM.gov: A Step-by-Step Guide"},"content":{"rendered":"<div id='av_section_1'  class='avia-section av-ax80x7-73b46f89081e2626f3a4deacc7566b65 main_color avia-section-default avia-no-border-styling  avia-builder-el-0  el_before_av_image  avia-builder-el-first  avia-bg-style-scroll container_wrap fullsize'  ><div class='container av-section-cont-open' ><main  class='template-page content  av-content-full alpha units'><div class='post-entry post-entry-type-page post-entry-3771'><div class='entry-content-wrapper clearfix'>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-m7jx0sdu-0b1d2bd8ec892892772c519416ad7907\">\n#top .av-special-heading.av-m7jx0sdu-0b1d2bd8ec892892772c519416ad7907{\npadding-bottom:10px;\n}\nbody .av-special-heading.av-m7jx0sdu-0b1d2bd8ec892892772c519416ad7907 .av-special-heading-tag .heading-char{\nfont-size:25px;\n}\n.av-special-heading.av-m7jx0sdu-0b1d2bd8ec892892772c519416ad7907 .av-subheading{\nfont-size:22px;\n}\n<\/style>\n<div  class='av-special-heading av-m7jx0sdu-0b1d2bd8ec892892772c519416ad7907 av-special-heading-h1 blockquote modern-quote modern-centered  avia-builder-el-1  el_before_av_heading  avia-builder-el-first '><h1 class='av-special-heading-tag '  >The Notarized Letter for SAM.gov<\/h1><div class=\"special-heading-border\"><div class=\"special-heading-inner-border\"><\/div><\/div><\/div>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-meujc6gw-a5099838aa9529b7a9e18373c31b2929\">\n#top .av-special-heading.av-meujc6gw-a5099838aa9529b7a9e18373c31b2929{\nfont-size:28px;\n}\nbody .av-special-heading.av-meujc6gw-a5099838aa9529b7a9e18373c31b2929 .av-special-heading-tag .heading-char{\nfont-size:25px;\n}\n#top #wrap_all .av-special-heading.av-meujc6gw-a5099838aa9529b7a9e18373c31b2929 .av-special-heading-tag{\nfont-size:28px;\n}\n.av-special-heading.av-meujc6gw-a5099838aa9529b7a9e18373c31b2929 .av-subheading{\nfont-size:22px;\n}\n\n@media only screen and (min-width: 480px) and (max-width: 767px){ \n#top #wrap_all .av-special-heading.av-meujc6gw-a5099838aa9529b7a9e18373c31b2929 .av-special-heading-tag{\nfont-size:0.8em;\n}\n}\n\n@media only screen and (max-width: 479px){ \n#top #wrap_all .av-special-heading.av-meujc6gw-a5099838aa9529b7a9e18373c31b2929 .av-special-heading-tag{\nfont-size:0.8em;\n}\n}\n<\/style>\n<div  class='av-special-heading av-meujc6gw-a5099838aa9529b7a9e18373c31b2929 av-special-heading-h4 blockquote modern-quote modern-centered  avia-builder-el-2  el_after_av_heading  avia-builder-el-last  av-inherit-size'><h4 class='av-special-heading-tag '  >A Step-by-Step Guide<\/h4><div class=\"special-heading-border\"><div class=\"special-heading-inner-border\"><\/div><\/div><\/div>\n<\/div><\/div><\/main><!-- close content main element --><\/div><\/div><div id='after_section_1'  class='main_color av_default_container_wrap container_wrap fullsize'  ><div class='container av-section-cont-open' ><div class='template-page content  av-content-full alpha units'><div class='post-entry post-entry-type-page post-entry-3771'><div class='entry-content-wrapper clearfix'>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-m7k4meuk-e14c53632835bbdb088ca20060dc15c0\">\n.avia-image-container.av-m7k4meuk-e14c53632835bbdb088ca20060dc15c0 img.avia_image{\nbox-shadow:none;\n}\n.avia-image-container.av-m7k4meuk-e14c53632835bbdb088ca20060dc15c0 .av-image-caption-overlay-center{\ncolor:#ffffff;\n}\n<\/style>\n<div  class='avia-image-container av-m7k4meuk-e14c53632835bbdb088ca20060dc15c0 av-styling- avia-align-center  avia-builder-el-3  el_after_av_section  el_before_av_two_third  avia-builder-el-first '  ><div class=\"avia-image-container-inner\"><div class=\"avia-image-overlay-wrap\"><img decoding=\"async\" fetchpriority=\"high\" class='wp-image-3776 avia-img-lazy-loading-not-3776 avia_image ' src=\"https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/notarized-letter-samgov.webp\" alt='Notarized Entity Administrator Appointment Letter for federal contractors who are registered in SAM.gov.' title='notarized-letter-samgov'  height=\"900\" width=\"1600\" srcset=\"https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/notarized-letter-samgov.webp 1600w, https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/notarized-letter-samgov-300x169.webp 300w, https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/notarized-letter-samgov-1030x579.webp 1030w, https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/notarized-letter-samgov-768x432.webp 768w, https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/notarized-letter-samgov-1536x864.webp 1536w, https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/notarized-letter-samgov-1500x844.webp 1500w, https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/notarized-letter-samgov-705x397.webp 705w\" sizes=\"(max-width: 1600px) 100vw, 1600px\" \/><\/div><\/div><\/div>\n<div  class='flex_column av-58uzoq-f31e910a00fe8443f353d9d53a9d9803 av_two_third  avia-builder-el-4  el_after_av_image  el_before_av_one_third  first flex_column_div  '     ><style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-m7jx32nf-5ef93eb3e133bfbccb1822dfd0a3240c\">\n#top .av_textblock_section.av-m7jx32nf-5ef93eb3e133bfbccb1822dfd0a3240c .avia_textblock{\nfont-size:18px;\ntext-align:center;\n}\n<\/style>\n<section  class='av_textblock_section av-m7jx32nf-5ef93eb3e133bfbccb1822dfd0a3240c '  ><div class='avia_textblock' ><p>It feels like a relic from the 1990s. In an era of digital signatures and instant verification, why does the U.S. Government require you to mail a physical, notarized letter to Kentucky?<\/p>\n<p>If you are <a href=\"https:\/\/ecommerceseo.us\/fcc\/sam-registration\/\">registering a new entity in SAM.gov<\/a>, or if you are trying to change the administrator on an existing account, you have likely hit the Notarized Letter Requirement. This step causes more confusion than almost any other part of the <a href=\"https:\/\/ecommerceseo.us\/fcc\/sam-registration\/step-by-step-register-sam\/\">registration process<\/a>.<\/p>\n<p><strong>Contractors frequently ask:<\/strong> Do I mail it? Do I upload it? Which template do I use?<\/p>\n<p><strong>The answer is:<\/strong> Yes, it matters, and getting it wrong will block your access to your own company profile.<\/p>\n<\/div><\/section><\/div>\n<div  class='flex_column av-47cokq-a38533c24772897ac8ddaea26a1aef3c av_one_third  avia-builder-el-6  el_after_av_two_third  el_before_av_one_full  flex_column_div  '     ><div  class='avia-builder-widget-area clearfix  avia-builder-el-7  avia-builder-el-no-sibling '><section id=\"avia_auto_toc-2\" class=\"widget clearfix avia-widget-container avia_auto_toc avia_no_block_preview\"><div class=\"avia-preview-headline\">Enfold Child Table of Contents<\/div><div class=\"avia-preview-info\">Title: In This Article<\/div><div class=\"avia-preview-in-front\">Table can only be rendered in frontend.<\/div><span class=\"seperator extralight-border\"><\/span><\/section><\/div><\/div>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-mhwigs8w-8fe48083b875d9391c2bb1d592439ece\">\n.flex_column.av-mhwigs8w-8fe48083b875d9391c2bb1d592439ece{\nborder-radius:20px 20px 20px 20px;\npadding:20px 20px 20px 20px;\nbackground-color:#104379;\n}\n<\/style>\n<div  class='flex_column av-mhwigs8w-8fe48083b875d9391c2bb1d592439ece av_one_full  avia-builder-el-8  el_after_av_one_third  el_before_av_hr  first flex_column_div  column-top-margin'     ><style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-mhwibzki-722e470931f2a692bab49b45df231882\">\n#top .av-special-heading.av-mhwibzki-722e470931f2a692bab49b45df231882{\npadding-bottom:15px;\ncolor:#ffffff;\n}\nbody .av-special-heading.av-mhwibzki-722e470931f2a692bab49b45df231882 .av-special-heading-tag .heading-char{\nfont-size:25px;\n}\n.av-special-heading.av-mhwibzki-722e470931f2a692bab49b45df231882 .special-heading-inner-border{\nborder-color:#ffffff;\n}\n.av-special-heading.av-mhwibzki-722e470931f2a692bab49b45df231882 .av-subheading{\nfont-size:22px;\n}\n<\/style>\n<div  class='av-special-heading av-mhwibzki-722e470931f2a692bab49b45df231882 av-special-heading-h2 custom-color-heading blockquote modern-quote modern-centered  avia-builder-el-9  avia-builder-el-no-sibling '><h2 class='av-special-heading-tag '  >The Strategic <span class='special_amp'>&#8220;<\/span>Why<span class='special_amp'>&#8221;<\/span>: Preventing Fraud<\/h2><div class=\"special-heading-border\"><div class=\"special-heading-inner-border\"><\/div><\/div><\/div><\/div>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-mhwievti-0dad7bda872aeec39000d1d6f178bc66\">\n#top .hr.hr-invisible.av-mhwievti-0dad7bda872aeec39000d1d6f178bc66{\nheight:25px;\n}\n<\/style>\n<div  class='hr av-mhwievti-0dad7bda872aeec39000d1d6f178bc66 hr-invisible  avia-builder-el-10  el_after_av_one_full  el_before_av_textblock '><span class='hr-inner '><span class=\"hr-inner-style\"><\/span><\/span><\/div>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-mb879pwx-c3e16f1771cf934715f5ad3eb4770ab7\">\n#top .av_textblock_section.av-mb879pwx-c3e16f1771cf934715f5ad3eb4770ab7 .avia_textblock{\nfont-size:18px;\n}\n<\/style>\n<section  class='av_textblock_section av-mb879pwx-c3e16f1771cf934715f5ad3eb4770ab7 '  ><div class='avia_textblock' ><p>To reduce your frustration, it helps to understand why this hurdle exists. In March 2018, the <a href=\"https:\/\/ecommerceseo.us\/fcc\/gsa-contract\/\">GSA (General Services Administration)<\/a> discovered a wave of fraud where bad actors gained access to dormant contractor accounts. They executed &#8220;surgical strikes&#8221; on financial data, changing the Electronic Funds Transfer (EFT) details to divert federal payments to illicit accounts.<\/p>\n<p>In response, the government implemented a &#8220;human verification&#8221; layer. The Entity Administrator Appointment Letter is a legal document where a verified human being takes personal responsibility for the account. It creates a physical evidentiary trail that digital attackers cannot easily replicate, protecting your federal funds.<\/p>\n<h3 style=\"font-size: 26px;\">Step 1: Choosing the Correct Template<\/h3>\n<p>The Federal Service Desk (FSD) provides three distinct templates. Using the wrong one\u2014or modifying the language even slightly\u2014will result in an automatic rejection.<\/p>\n<\/div><\/section>\n<div  class='flex_column av-5t75qj-a1c891eca8d4836640bba5778501c5f6 av_one_half  avia-builder-el-12  el_after_av_textblock  el_before_av_one_half  first flex_column_div  column-top-margin'     ><style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-mk2y49kv-1d95a4bb9a005dfd5d6fac9344676039\">\n#top .av_textblock_section.av-mk2y49kv-1d95a4bb9a005dfd5d6fac9344676039 .avia_textblock{\nfont-size:18px;\n}\n<\/style>\n<section  class='av_textblock_section av-mk2y49kv-1d95a4bb9a005dfd5d6fac9344676039 '  ><div class='avia_textblock' ><h4 style=\"font-size: 24px;\">Template 1: Single Domestic Entity<\/h4>\n<p>Who is it for? Approximately 95% of contractors who are U.S.-based with a U.S. bank account.<\/p>\n<ul>\n<li><strong>Requirement:<\/strong> It MUST be notarized by a valid U.S. Notary Public.<\/li>\n<\/ul>\n<p style=\"text-align: center;\"><strong><a href=\"https:\/\/www.fsd.gov\/sys_attachment.do?sys_id=c5d7524747bcf650799a9cee626d4317\" target=\"_blank\" rel=\"noopener\">Download the FSD.gov Template 1 here<\/a><\/strong><\/p>\n<\/div><\/section><br \/>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-mk2y79ot-bca5597074706ded523d36096156477f\">\n.avia-image-container.av-mk2y79ot-bca5597074706ded523d36096156477f img.avia_image{\nbox-shadow:none;\n}\n.avia-image-container.av-mk2y79ot-bca5597074706ded523d36096156477f .av-image-caption-overlay-center{\ncolor:#ffffff;\n}\n<\/style>\n<div  class='avia-image-container av-mk2y79ot-bca5597074706ded523d36096156477f av-styling- avia-align-center  avia-builder-el-14  el_after_av_textblock  avia-builder-el-last '  ><div class=\"avia-image-container-inner\"><div class=\"avia-image-overlay-wrap\"><img decoding=\"async\" class='wp-image-3781 avia-img-lazy-loading-not-3781 avia_image ' src=\"https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/single-entity-letter.webp\" alt='Example of a the single entity administrator appointment letter template, found on FSD.gov.' title='single-entity-letter'  height=\"1024\" width=\"683\" srcset=\"https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/single-entity-letter.webp 683w, https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/single-entity-letter-200x300.webp 200w, https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/single-entity-letter-470x705.webp 470w\" sizes=\"(max-width: 683px) 100vw, 683px\" \/><\/div><\/div><\/div><\/p><\/div><div  class='flex_column av-3s64ob-efebeb89729dcfbefb34bc9f51645331 av_one_half  avia-builder-el-15  el_after_av_one_half  el_before_av_one_full  flex_column_div  column-top-margin'     ><style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-mk2y4rr0-d3c36f94216c762d0278cea306dfde39\">\n#top .av_textblock_section.av-mk2y4rr0-d3c36f94216c762d0278cea306dfde39 .avia_textblock{\nfont-size:18px;\n}\n<\/style>\n<section  class='av_textblock_section av-mk2y4rr0-d3c36f94216c762d0278cea306dfde39 '  ><div class='avia_textblock' ><h4 style=\"font-size: 24px;\">Template 2: Multiple Domestic Entities<\/h4>\n<p>Who is it for? Parent companies or conglomerates registering multiple UEIs under a single administrator.<\/p>\n<ul>\n<li><strong>Requirement:<\/strong> It MUST be notarized and allows you to list multiple UEIs in one letter.<\/li>\n<\/ul>\n<p style=\"text-align: center;\"><strong><a href=\"https:\/\/www.fsd.gov\/sys_attachment.do?sys_id=c5d7524747bcf650799a9cee626d431b\" target=\"_blank\" rel=\"noopener\">Download the FSD.gov Template 2 here<\/a><\/strong><\/p>\n<\/div><\/section><br \/>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-mk2y7gpt-8b12e556a1998d5a367f605e2cb34bbc\">\n.avia-image-container.av-mk2y7gpt-8b12e556a1998d5a367f605e2cb34bbc img.avia_image{\nbox-shadow:none;\n}\n.avia-image-container.av-mk2y7gpt-8b12e556a1998d5a367f605e2cb34bbc .av-image-caption-overlay-center{\ncolor:#ffffff;\n}\n<\/style>\n<div  class='avia-image-container av-mk2y7gpt-8b12e556a1998d5a367f605e2cb34bbc av-styling- avia-align-center  avia-builder-el-17  el_after_av_textblock  avia-builder-el-last '  ><div class=\"avia-image-container-inner\"><div class=\"avia-image-overlay-wrap\"><img decoding=\"async\" class='wp-image-3782 avia-img-lazy-loading-not-3782 avia_image ' src=\"https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/multiple-entity-letter.webp\" alt='Example of a the multiple entity administrator appointment notarized letter template, available on FSD.gov.' title='multiple-entity-letter'  height=\"1024\" width=\"683\" srcset=\"https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/multiple-entity-letter.webp 683w, https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/multiple-entity-letter-200x300.webp 200w, https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/multiple-entity-letter-470x705.webp 470w\" sizes=\"(max-width: 683px) 100vw, 683px\" \/><\/div><\/div><\/div><\/p><\/div><div  class='flex_column av-7vfiz-ee6cc662ea7e03e0b576fbb7af2acd48 av_one_full  avia-builder-el-18  el_after_av_one_half  el_before_av_textblock  first flex_column_div  column-top-margin'     ><style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-mk2y5wsi-9d93b98310efb0696f6ef3dae6e59563\">\n#top .av_textblock_section.av-mk2y5wsi-9d93b98310efb0696f6ef3dae6e59563 .avia_textblock{\nfont-size:18px;\n}\n<\/style>\n<section  class='av_textblock_section av-mk2y5wsi-9d93b98310efb0696f6ef3dae6e59563 '  ><div class='avia_textblock' ><h4 style=\"font-size: 24px;\">Template 3: International Entity (The Waiver)<\/h4>\n<p>Who is it for? Foreign entities that do not use a U.S. bank account for EFT payments.<\/p>\n<ul>\n<li><strong>Requirement:<\/strong> This template does not need notarization; it is a self-certification waiver.<\/li>\n<li><strong>The &#8220;Banking Trap&#8221;:<\/strong> If you are an international company but you enter a U.S. routing number in the financial section, you cannot use Template 3. You must use Template 1 and get it notarized, which often requires a trip to a U.S. Embassy.<\/li>\n<\/ul>\n<p style=\"text-align: center;\"><strong><a href=\"https:\/\/www.fsd.gov\/sys_attachment.do?sys_id=c5d7524747bcf650799a9cee626d431c\" target=\"_blank\" rel=\"noopener\">Download the FSD.gov Template 3 here<\/a><\/strong><\/p>\n<\/div><\/section><br \/>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-mk2y7p9t-d4d068d44eaba999c98e917d2a48ad3e\">\n.avia-image-container.av-mk2y7p9t-d4d068d44eaba999c98e917d2a48ad3e img.avia_image{\nbox-shadow:none;\n}\n.avia-image-container.av-mk2y7p9t-d4d068d44eaba999c98e917d2a48ad3e .av-image-caption-overlay-center{\ncolor:#ffffff;\n}\n<\/style>\n<div  class='avia-image-container av-mk2y7p9t-d4d068d44eaba999c98e917d2a48ad3e av-styling- avia-align-center  avia-builder-el-20  el_after_av_textblock  avia-builder-el-last '  ><div class=\"avia-image-container-inner\"><div class=\"avia-image-overlay-wrap\"><img decoding=\"async\" class='wp-image-3783 avia-img-lazy-loading-not-3783 avia_image ' src=\"https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/international-entity-letter.webp\" alt='Example of the entity administrator appointment notarized letter template used by international entities, offered by FSD.gov.' title='international-entity-letter'  height=\"1024\" width=\"683\" srcset=\"https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/international-entity-letter.webp 683w, https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/international-entity-letter-200x300.webp 200w, https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/international-entity-letter-470x705.webp 470w\" sizes=\"(max-width: 683px) 100vw, 683px\" \/><\/div><\/div><\/div><\/p><\/div>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-mk2y1owb-a685f3542bb7055acd6ffa986442eae0\">\n#top .av_textblock_section.av-mk2y1owb-a685f3542bb7055acd6ffa986442eae0 .avia_textblock{\nfont-size:18px;\n}\n<\/style>\n<section  class='av_textblock_section av-mk2y1owb-a685f3542bb7055acd6ffa986442eae0 '  ><div class='avia_textblock' ><h3 style=\"font-size: 26px;\">Step 2: Drafting the Letter (The &#8220;Exact Match&#8221; Rule)<\/h3>\n<p>FSD agents compare your letter against your SAM.gov registration data with zero tolerance for discrepancies.<\/p>\n<ul>\n<li><strong>Letterhead:<\/strong> The letter must be printed on official company letterhead. If you don&#8217;t have it, you must type your Legal Business Name and Physical Address exactly as they appear in SAM at the top of the page.<\/li>\n<li><strong>The Attestation:<\/strong> Use the exact phrasing found in the template. Phrasing typically includes: &#8220;I, the below-signed, attest to the following:&#8221; or &#8220;I, [Name], the below signed individual, hereby confirm that&#8230;&#8221;. Do not paraphrase.<\/li>\n<li><strong>UEI Accuracy:<\/strong> Ensure your <a href=\"https:\/\/ecommerceseo.us\/fcc\/uei-cage-code\/\">Unique Entity ID (UEI)<\/a> is typed correctly. A single digit error will cause the registration to be flagged.<\/li>\n<li><strong>The Signatory:<\/strong> The letter must be signed by an officer of the company (President, CEO, Partner) with the legal authority to bind the entity.<\/li>\n<\/ul>\n<h3 style=\"font-size: 26px;\">Step 3: The Hybrid Submission (Upload AND Mail)<\/h3>\n<p>To ensure compliance and speed, you must perform a &#8220;hybrid&#8221; submission.<\/p>\n<h4 style=\"font-size: 24px;\">Phase A: The Digital Upload (For Speed)<\/h4>\n<p>To get your account &#8220;conditionally active&#8221; so you can meet immediate deadlines, submit a digital scan to the FSD.<\/p>\n<ol>\n<li>Scan your signed, notarized letter as a PDF.<\/li>\n<li><a href=\"https:\/\/www.fsd.gov\/gsafsd_sp\" target=\"_blank\" rel=\"noopener\">Log in to FSD.gov<\/a> and click &#8220;Create an Incident.&#8221;<\/li>\n<li>Select &#8220;<a href=\"https:\/\/ecommerceseo.us\/fcc\/sam-registration\/\">System for Award Management (SAM)<\/a>&#8221; as the System Name.<\/li>\n<li>Select &#8220;SAM: Notarized Letter&#8221; as the Issue Type.<\/li>\n<li>Attach the PDF and submit.<\/li>\n<\/ol>\n<h4 style=\"font-size: 24px;\">Phase B: The Physical Mail (For Compliance)<\/h4>\n<p>The FSD requires the original hard copy with the wet-ink notary seal to be on file.<\/p>\n<ul>\n<li><strong>Critical Deadline:<\/strong> While some sources mention 60 days, official SAM.gov alerts cite a 30-day deadline for receipt of the physical letter. If it is not received within this window, your registration may be deactivated. Treat 30 days as your hard deadline.<\/li>\n<\/ul>\n<p>Mail the original document via a courier service with tracking (like FedEx or UPS) to:<\/p>\n<p>FEDERAL SERVICE DESK<br \/>\nATTN: SAM.GOV REGISTRATION PROCESSING<br \/>\n460 INDUSTRIAL BLVD<br \/>\nLONDON, KY 40741-7285<\/p>\n<h2 style=\"font-size: 28px;\">Common Rejection Reasons to Avoid<\/h2>\n<ul>\n<li><strong>Missing Notary Seal:<\/strong> The stamp must be clearly visible.<\/li>\n<li><strong>The Notary &#8220;Venue&#8221; Trap:<\/strong> If your notary is in Virginia, but the venue block at the top of the page says &#8220;State of Maryland,&#8221; it will be rejected.<\/li>\n<li><strong>Email Mismatch:<\/strong> The administrator&#8217;s email in the letter must match the <a href=\"https:\/\/sam.gov\/\" target=\"_blank\" rel=\"noopener\">SAM.gov login<\/a> email exactly.<\/li>\n<\/ul>\n<\/div><\/section><\/p>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-aeqdn-ee95f74f45b01c8ba9e6cf01516665f8\">\n#top .hr.hr-invisible.av-aeqdn-ee95f74f45b01c8ba9e6cf01516665f8{\nheight:40px;\n}\n<\/style>\n<div  class='hr av-aeqdn-ee95f74f45b01c8ba9e6cf01516665f8 hr-invisible  avia-builder-el-22  el_after_av_textblock  el_before_av_one_half '><span class='hr-inner '><span class=\"hr-inner-style\"><\/span><\/span><\/div>\n<div class='flex_column_table av-mfefb2up-9e4990cc92e864ad7ad03a893caf40a8 sc-av_one_half av-equal-height-column-flextable'>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-mfefb2up-9e4990cc92e864ad7ad03a893caf40a8\">\n.flex_column.av-mfefb2up-9e4990cc92e864ad7ad03a893caf40a8{\nwidth:49.25%;\nmargin-left:0;\nborder-width:1px;\nborder-color:#104379;\nborder-style:solid;\npadding:25px 25px 25px 25px;\n}\n#top .flex_column_table.av-equal-height-column-flextable.av-mfefb2up-9e4990cc92e864ad7ad03a893caf40a8 .av-flex-placeholder{\nwidth:1.5%;\n}\n<\/style>\n<div  class='flex_column av-mfefb2up-9e4990cc92e864ad7ad03a893caf40a8 av_one_half  avia-builder-el-23  el_after_av_hr  el_before_av_one_half  first flex_column_table_cell av-equal-height-column av-align-middle  '     ><section  class='av_textblock_section av-meuoey5z-c93a45a6b4cb37307c233e055fde21fd '  ><div class='avia_textblock' ><h2 style=\"font-size: 28px;\">Secure Your Federal Revenue Stream<\/h2>\n<p>The notarized letter is just one piece of a complex compliance puzzle. Under FAR 52.204-7, you must be <a href=\"https:\/\/ecommerceseo.us\/fcc\/sam-registration\/\">registered in SAM<\/a> at the time you submit an offer. If your registration is deactivated because of a rejected letter, you could be deemed ineligible for an award or face payment holds.<\/p>\n<p>At the <a href=\"\/\">Federal Contracting Center<\/a>, we handle the bureaucracy so you can focus on your business. Our <a href=\"https:\/\/ecommerceseo.us\/fcc\/government-contracting-consulting\/\">government contracting consultants<\/a> ensure your letters are drafted correctly the first time, manage the FSD ticket submissions, and track your mailings to ensure you stay active and eligible 365 days a year.<\/p>\n<\/div><\/section><\/div>\n<div class='av-flex-placeholder'><\/div>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-2temil-f4136e2af855f8de13b99589a2dbdd4e\">\n.flex_column.av-2temil-f4136e2af855f8de13b99589a2dbdd4e{\nwidth:49.25%;\nmargin-left:0;\n}\n#top .flex_column_table.av-equal-height-column-flextable.av-2temil-f4136e2af855f8de13b99589a2dbdd4e .av-flex-placeholder{\nwidth:1.5%;\n}\n<\/style>\n<div  class='flex_column av-2temil-f4136e2af855f8de13b99589a2dbdd4e av_one_half  avia-builder-el-25  el_after_av_one_half  el_before_av_hr  flex_column_table_cell av-equal-height-column av-align-middle  '     ><style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-mgfj8h3i-ce834046d4f1be71f5c054cb200082a3\">\n.avia-image-container.av-mgfj8h3i-ce834046d4f1be71f5c054cb200082a3 img.avia_image{\nbox-shadow:none;\n}\n.avia-image-container.av-mgfj8h3i-ce834046d4f1be71f5c054cb200082a3 .av-image-caption-overlay-center{\ncolor:#ffffff;\n}\n<\/style>\n<div  class='avia-image-container av-mgfj8h3i-ce834046d4f1be71f5c054cb200082a3 av-styling- avia-align-center  avia-builder-el-26  avia-builder-el-no-sibling '  ><div class=\"avia-image-container-inner\"><div class=\"avia-image-overlay-wrap\"><img decoding=\"async\" class='wp-image-3777 avia-img-lazy-loading-not-3777 avia_image ' src=\"https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/sam-consulting-service.webp\" alt='A government contracting consultant at Federal Contracting Center guides a client on how to submit an Entity Administration Appointment Letter.' title='sam-consulting-service'  height=\"768\" width=\"1024\" srcset=\"https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/sam-consulting-service.webp 1024w, https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/sam-consulting-service-300x225.webp 300w, https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/sam-consulting-service-768x576.webp 768w, https:\/\/ecommerceseo.us\/fcc\/wp-content\/uploads\/2026\/01\/sam-consulting-service-705x529.webp 705w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/div><\/div><\/div><\/div><\/div><!--close column table wrapper. Autoclose: 1 -->\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-7v7nx-38425a33b06054d9c1bfe48129444e5b\">\n#top .hr.hr-invisible.av-7v7nx-38425a33b06054d9c1bfe48129444e5b{\nheight:40px;\n}\n<\/style>\n<div  class='hr av-7v7nx-38425a33b06054d9c1bfe48129444e5b hr-invisible  avia-builder-el-27  el_after_av_one_half  el_before_av_textblock '><span class='hr-inner '><span class=\"hr-inner-style\"><\/span><\/span><\/div><\/p>\n<section  class='av_textblock_section av-mhwkiq7m-fec2bca22ce9517f37d1ea1e1ed26fa6 '  ><div class='avia_textblock' ><h4 style=\"text-align: center; font-size: 18px;\"><em><b>Don\u2019t let a paperwork error stand between you and your <a href=\"\/\">federal contracts<\/a>. Choose the <a href=\"https:\/\/ecommerceseo.us\/fcc\/about-us\/\">experts at FCC<\/a> to <a href=\"https:\/\/ecommerceseo.us\/fcc\/sam-registration\/\">manage your registration<\/a> and <a href=\"https:\/\/ecommerceseo.us\/fcc\/sam-renewal\/\">SAM renewals<\/a> with precision.<\/b><\/em><\/h4>\n<h4 style=\"text-align: center; font-size: 22px;\"><em><b><a href=\"tel:8557005143\">Call the Federal Contracting Center: (855) 700-5143<\/a>. Your partner in federal success.<\/b><\/em><\/h4>\n<\/div><\/section>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-2wev8q-28b33bc4aad624df7c194300046731fc\">\n#top .hr.hr-invisible.av-2wev8q-28b33bc4aad624df7c194300046731fc{\nheight:40px;\n}\n<\/style>\n<div  class='hr av-2wev8q-28b33bc4aad624df7c194300046731fc hr-invisible  avia-builder-el-29  el_after_av_textblock  el_before_av_buttonrow '><span class='hr-inner '><span class=\"hr-inner-style\"><\/span><\/span><\/div>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-miuuzjw7-290299ec3db77a88ca460775644c7477\">\n.avia-buttonrow-wrap.av-miuuzjw7-290299ec3db77a88ca460775644c7477 .avia-button{\nfont-size:20px;\npadding:15px 15px 15px 15px;\n}\n<\/style>\n<div  class='avia-buttonrow-wrap av-miuuzjw7-290299ec3db77a88ca460775644c7477 avia-buttonrow-center  avia-builder-el-30  el_after_av_hr  avia-builder-el-last '>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-miuuynau-e0194930f7736c2cb0c32c6997e1c9dd\">\n#top #wrap_all .avia-button.av-miuuynau-e0194930f7736c2cb0c32c6997e1c9dd{\nmargin-bottom:5px;\nmargin-right:3px;\nmargin-left:3px;\n}\n<\/style>\n<a href='https:\/\/ecommerceseo.us\/fcc\/sam-registration\/'  class='avia-button av-miuuynau-e0194930f7736c2cb0c32c6997e1c9dd avia-icon_select-no avia-size-small avia-color-theme-color'   aria-label=\"START NEW REGISTRATION\"><span class='avia_iconbox_title' >START NEW REGISTRATION<\/span><\/a>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-miuuzgvg-b32c9a028b99b53ea5bb76076463316a\">\n#top #wrap_all .avia-button.av-miuuzgvg-b32c9a028b99b53ea5bb76076463316a{\nmargin-bottom:5px;\nmargin-right:3px;\nmargin-left:3px;\n}\n<\/style>\n<a href='https:\/\/ecommerceseo.us\/fcc\/sam-renewal\/'  class='avia-button av-miuuzgvg-b32c9a028b99b53ea5bb76076463316a avia-icon_select-no avia-size-small avia-color-red'   aria-label=\"RENEW YOUR SAM STATUS\"><span class='avia_iconbox_title' >RENEW YOUR SAM STATUS<\/span><\/a>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>It feels like a relic from the 1990s. In an era of digital signatures and instant verification, why does the U.S. Government require you to mail a physical letter&#8230;<\/p>\n","protected":false},"author":1,"featured_media":3776,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"footnotes":""},"categories":[1],"tags":[89,88,65,86],"class_list":["post-3771","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","tag-entity-administrator-appointment-letter","tag-notarized-letter-sam","tag-sam-registration","tag-support-for-contractors"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Notarized Letter for SAM.gov | A Step-by-Step Guide - Federal Contracting Center<\/title>\n<meta name=\"description\" content=\"Don&#039;t let a rejected Entity Administrator Letter block your funds. 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